- Acts as the fiscal officer and clerk for the Town;
- Receives and cares for town money and pays out only on order of the legislative body;
- Keeps accounting showing when and from where the clerk-treasurer has received town money and when and to whom the clerk-treasurer has paid town money;
- Prescribes payroll and account forms for all town offices;
- Prescribes the manner in which creditors, officers, and employees shall be paid;
- Manages the finances and accounts of the town and makes investments of town money;
- Prepares for the legislative body the budget estimates of miscellaneous revenue, financial statements, and the proposed tax rate;
- Maintains custody of the town seal and the records of the legislative body;
- Issues all licenses authorized by statute and collects the fees fixed by ordinance;
- Serve as clerk of the legislative body by attending its meetings and recording its proceedings;
- Administers oaths, takes depositions, takes depositions, and takes acknowledgment of instruments that are required by statute to be acknowledged, without charging a fee;
- Serves as clerk of the town court under IC 33-35-3-2 if a clerk is not appointed by the town judge;
- Serves as ex-officio member of the town council solely for the purpose of casting the deciding vote to break a tie;
- Appoints deputies and employees subject to authorization by the town council;
- May hire or contract with attorneys or legal research assistants. Such salaries are approved in the annual budget;
- Appoints employees doing utility billing and collection;
- Prepares and files forms required by state agencies (SBOA, DLGF, Dept of Revenue, PERF, etc) and federal agencies (IRS, Social Security etc);
- Prepares memoranda under the Open Door Law; and
- Receives public records requests.
Additional special duties:
Certain duties during budget process:
- Prepares an itemized estimate of revenues.
- Meets with the town executive and department heads to review and revise budget estimates.
- After the executive's review and revision, prepares a report of the estimated department budgets, miscellaneous expenses, and revenues necessary or available to finance the estimates.
Certain duties in the claims-paying process:
Certifies before payment that each invoice is true and correct, and may not draw a warrant or check for payment of a claim unless:
- There is a fully itemized invoice or bill for the claim,
- The invoice or bill is approved by the officer or person receiving the goods and services,
- The invoice or bill is filed with the governmental entity's fiscal officer,
- The fiscal officer audits and certifies before payment that the invoice or bill is true and correct, and
- Payment of the claim is allowed by the governmental entity's legislative body or the board or official having jurisdiction over the allowance of payment of the claim.
- Requires an available appropriation and cash
- Each town agency, board, commission, district, or other town entity shall file one copy of its financial records with the town fiscal officer.